4 TIPS TO STRUCTURE YOUR ORGANISATION FOR PROGRESS

As a business owner, you need to be prepared to simultaneously wear different hats, because you are not only responsible for yourself but also for others. Deciding on or optimising the structure of your business is an important component of leadership that helps you balance different responsibilities whilst ensuring profitability.

An organisational structure is a system that highlights the direction of various aspects of the organisation in a bid to achieve the goals of the organisation. It determines how information and responsibilities are disseminated. It also highlights the rules, roles and responsibilities of each member of the organisation. A company that hopes to excel needs a well-structured system.

The system to be adopted by the organisation depends on its operating system. Each business determines the type of structure to adopt and various scholars have propounded different theories that companies can adopt in their line of business.

The centralised or decentralised structural system is one structure a business can adopt. In a centralised structure, decisions flow from the top to the bottom while in a decentralised structure, the decision is distributed amongst various levels of the organisation. Organisations can also choose from a plethora of structures that allow a creative and communicative work environment that accommodates staff flexibility and retention.

Adopting a suitable organisational structure is good but in order to actualise its goals, you must consider how well your chosen structure fits your line of business. A good structure will create harmony and help direct the channel of flow for your business.

Here are some tips on how to structure your organisation for progress.

Adopt an innovative organisational structure: The first line of action to take in giving your organisation that top-notch feel is to adopt a unique structure that suits your firm. Adopting the right structure that suits your business and aligns with your company goals sets the right pace for the business to thrive. The most common factors to consider when choosing a structure are:

• Size: the size of the organisation also affects the structure to be adopted. The larger a company the more complex its structure would be while the smaller the organisation the simpler its structure. It’s best to start gradually and then grow into a complex organisation.
• Life cycle: just the way humans grow from babies into adulthood, so also an organisation grows from small to large organisations. Keep your process steady and make it simple.
• Environment: Not every environment will be suitable for your business. Just choose a dynamic environment for your brand.
• Strategy: choose a unique strategy that blends with your organisation’s goals. A continuous review of your strategy will help establish your organisation on the right path.
• Technology: adopt the right technology that will set your company on the right track.

Other points to consider when adopting a structure for your organisation include:

• Your level of involvement, if you will be physically involved in the business or you might want to be passive.
• The structures adopted by close competitors or organisations in the same industry may be a significant shortcut but be careful to ensure it is a fit or adapted to give you a competitive advantage.
• Choosing the right marketing strategy that aids brand retention.

Implement the adopted structure: The next line of action to take is to implement the adopted structure into your business. Be sure to effectively adapt the chosen structure to suit your line of business.

Organise all sectors: Employees feel comfortable working in a well-structured organisation. When employees are assigned duties in a clear stated manner, they can perform well in their jobs. Make sure to organise all sectors of the business and put in place necessary personnel or team leads that will direct the flow of activities in every department. The job description must not only apply to the hiring process but must be referenced at strategic intervals in the business to remind employees of their duties. Endeavour to constantly explain to your employees their value to you, their team and the entire organisation. Their input is valuable and that was why you employed them; so get organised for marginal productivity.

Set standard operating process: The standard operating process serves as a manual for employees’ growth in the organisation. It helps to track employee growth and ensure their progress in the organisation. It also provides a guide to the processes you would like carried out in your organisation. It gives room for consistency of flow of the business process.

Business organisations all over the world need well-structured systems to function efficiently. An unorganised company experiences challenges from different sectors of the establishment. If you hope to have a well-organized business, then you must first restructure your organisation, because an unorganised system could bread unethical practices. Adopt a system that allows flexibility and discourages rigidity to allow room for more talented and vibrant employees.

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